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Xerox Workplace Suite

On-premise, server-based print management and mobile access for your printer fleet, with benchmark security, convenience and usage insights you need to unleash productivity and reduce costs.

Xerox Workplace Suite is a complete print management and mobility platform that installs on your server for a private, secure, on-site deployment. It’s licensable as a mobility or print management solution separately or in combination. Choose the features that fit your needs.

Flexible authentication options to unlock your printer, securely release your pull print jobs and access your MFP Apps.
⦁ Flexible card-based reader authentication option — compatible with a wide range of industry-standard secure readers and cards
⦁ Mobile authentication with NFC, QR code or mobile app-unlock code feature
⦁ PIN-only, confirmation number or username and password authentication as an alternate login
⦁ Integration with Microsoft® Active Directory

Make use of our single sign on capability to access your SSO-enabled apps. Conveniently authenticate at the printer once and then securely access all your MFP SSO-enabled apps without having to remember long passwords or perform any additional, time-consuming login steps.
To ensure peace of mind, all credentials are kept safe using login tokens stored and retrieved using triple encryption within a tamper-proof software vault.

Administrators can set access control and print rules, and closely monitor printing across the organisation with our consolidated fleet reporting and accounting capability.
You’ll get job-based reporting for print/fax/copy/scan and monthly usage reporting available with on-premises installation. Xerox Workplace Suite also integrates with Network Accounting.

Print seamlessly from Microsoft Windows OS devices and Google Chromebooks, Mac OS, Linux and mobile app printing for iOS, Android and Windows Surface tablets. There’s also a mobile printing option utilising a basic rendering engine.
⦁ Select your office documents, photos, PDFs and more
⦁ Find the closest printer and manage your print settings
⦁ Select and preview your document
⦁ Securely release your document to print
⦁ Integrates with our Xerox Standard Accounting Feature
With a traditional pull/follow printing workflow, send jobs to a single queue for release and retrieve when ready.

Our Content Security feature safeguards against data or intellectual property loss by searching all documents copied, scanned or printed through a licensed MFP for specific user-defined terms or text strings (e.g., confidential, internal use only, etc.). If a match is found, an alert — along with job details and content — will be sent to an administrator for follow-up.

Does this sound familiar?

  • Is your printer fleet old, slow and unreliable?

  • Do you have spiralling printer costs and invoice requests covering multiple service agreements?

  • Are you dreaming of automated print management – someone to step in when your toner runs out?

  • Is your organisation becoming more mobile? Are you looking for an on-the-road printing and document management solution?

  • Is your workforce ever-changing? Are your employees demanding better, more efficient technology and digital processes?

  • Do you aspire to be greener and print less?

If so, The MPS Team is the ideal partner for you.

Managed Print Services may not light other people’s imagination on fire, but at The MPS Team we’re not other people. We’re always looking for new ways to better serve our customers, which is why our innovative MPS solutions offer real value for money and help you take back control.

Let’s get started

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Everything starts with a conversation, so how about we discuss how The MPS Team can provide you with award-winning solutions, software and support?

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